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All PIC related activities should be carried out using the ePIC portal. If you are new to ePIC, you need to register a company before you can log in.
You need an ePIC role in ‘ECHA Accounts’ before you gain access to the ePIC application.
If you have signed up in ‘ECHA Accounts’ from 2 September 2014, you may also receive this message, if no legal entity details have been provided. If this applies to you, log in to ECHA Accounts, encode your legal entity and include a contact person before you log in to ePIC.
You may have a “read-only” access to ePIC. You should contact your Legal Entity Manager within your company to verify your ePIC role.
The following roles are available in the system:
For account management: Legal Entity Manager - can modify the legal entity data, contact data and user data.
Access to ECHA application (ePIC in this case):
Manager: full access
Reader: read-only access
- The PDF templates for the already submitted export notifications will not be impacted by the change: they will still have the ‘old’ name in the exporter details section.
- The name change will take immediate effect in the customs application, e.g. when customs checks the current RINs, the new legal entity name will be displayed.
The ePIC industry interface enables exporters and importers of PIC chemicals to submit data to and exchange information with authorities in a secure way. More specifically, through this interface industry users can submit:
special RIN requests,
exports and/or imports reports.
Industry users can also follow in ePIC the progress of the processing and status of their submissions.
In case the export notification concerns a mixture, the “Attachments” section of the notification form displays automatically all SDS files that are associated to the selected mixture.
If no SDS is displayed in the “Attachments” section, you need to go back to your mixture master data (using “Manage mixtures” functionality in ePIC) and upload the SDS file(s) before (re)submitting your notification. Once the SDS file(s) are attached to your mixture and you have saved the record, the uploaded document(s) will be automatically displayed in the export notification form. If you have attached several language versions of the SDS, you may choose the relevant one(s) by selecting the checkboxes in the “Action” column.
Note that you should not use the options "Other" or "Emergency" for uploading SDS files.
The reason why your notification has been sent back to you can be consulted in ePIC, in the “Message history” section.
You can access the message history of a notification by clicking on the link you received in the automated e-mail. Alternatively, you can view messages by doing the following:
1.Log in to ePIC if necessary
2.Search for the RIN
3.Go to View menu (see image)
4.Select "Message history"
5.Click in the arrow Arrow next to the message to open it. You can consult the details there.
If you need additional clarification you can contact your DNA directly.
The contact details for the designated national authorities
The ePIC application shows the status of a RIN at the present moment in time. The possible statuses are: "Inactive", "Active", "Disabled" or "Expired".
"Inactive" means that the export cannot take place yet.
"Inactive" without the validity period in brackets: The RIN has not been activated yet. The export cannot take place unless an appropriate explicit consent/waiver has been registered in the system.
"Inactive" with the validity period in brackets means that the notification has been activated, but the export will happen in the future. For example, a RIN status such as the following "Inactive (19/07/2017 – 25/10/2017)” tells you that:
The RIN is inactive today
The RIN shall be active from 19 July 2017 until 25 October 2017; and
The RIN activation is linked to a consent/waiver whose validity ends on 25 October 2017
The status "Active" with the validity period in brackets means that the export can take place at present. The validity period of the RIN is indicated in brackets.
"Disabled" means that the export notification has been either rejected or disabled due to a negative explicit consent response.
The status "Expired" means that the export notification refers to previous years' exports.
It is not possible to create an export notification for a chemical by selecting the generic group entry only. You must specify either the CAS number or the EC number (when available) of the specific substance you intend to export.
In case the export notification concerns a chemical, you can upload several language versions of the SDS in the “Attachments” section of the export notification form. You should not use document types “Other” or “Emergency”.
In case the export concerns a mixture, the different language versions can be added using the “Manage mixture” functionality. Once the safety data sheet is attached to your mixture and you have saved the record, the uploaded document(s) will be automatically displayed in the “Attachments” section of the export notification form. If several language versions are attached to your notification, you should choose the relevant one(s) by selecting the checkboxes in the “Action” column.
No. It should be understood that the lists of substances under group entries in ePIC are not fully comprehensive and new entries can be added on a case-by-case basis.
From a legal perspective, when a group entry is subject to the provisions of the PIC Regulation, all the substances under that entry are covered irrespective whether the specific substance identifiers (e.g. CAS or EC numbers) is already included under the group entry in ePIC or not.
If you are exporting a substance that you believe belongs to this group but cannot find it in ePIC, you should contact the ECHA Helpdesk.
ECHA then verifies the entry and adds the substance under the relevant group in ePIC if needed.