Q&As

Volete cercare la domanda e risposta pertinente nella vostra lingua? Basta cambiare la lingua nel menu a tendina in alto.

Indietro

REACH-IT

Comunicazione in REACH-IT

What is the difference between a submission number and a reference number?

The submission number is a unique number generated for each submission - as mentioned in Article 20 of the REACH Regulation - independently of whether it is an initial submission or an update. It is generated in REACH-IT for every submission using the format "FD123456-12". The submission number shall be used in any communication with ECHA.

The reference number is a unique number generated upon the completed submission of a dossier and it is to be used for any subsequent submission update of that dossier. The format of a reference number is:

<TYPE>-<BASE-NUMBER>-<CHECKSUM>-<INDEX-NUMBER>

As an example, let's take the reference number: 17-1234567890-49-0000, where:

  • 17 refers to the submission type. In this case a late-preregistration.
  • 1234567890 is the random unique 10-digit number.
  • 49 is the calculated checksum (variable 2-digit number).
  • 0000 is the index number.

Depending on your submission type, you may find the following numbers:

  • 01  Registration
  • 02  C&L notification
  • 03  Substance in article notification
  • 04  PPORD notification
  • 05  Pre-registration
  • 06  Inquiry notification
  • 09  Data holder notification
  • 10  Downstream user report
  • 11  Application for Authorisation
  • 12  Downstream User notification (according to REACH Regulation Article 66)
  • 13 Substance Evaluation
  • 14  Annex VI – C&L Harmonisation proposal
  • 15  Annex XV – Authorisation
  • 16  Annex XV – Restriction
  • 17  Late pre-registration
  • 18  CLP 24

This structure is in the same basic format as the other registration and notification numbers that REACH-IT will provide. 

What is the difference between Tasks and Messages in REACH-IT?

The "Tasks" tab is used to inform registrants that they need to perform certain action in REACH-IT by a specific deadline. These tasks could be for example a decision that needs to be complied with, an invoice that needs to be paid, etc.

 When a registrant is required to perform a task, it is displayed on REACH-IT home page as follows:

Clicking on the tab will display the task item and clicking on the subject line will open the task. When the task is performed, it can be marked as complete by clicking on the button "Mark as complete". Marking the task as complete ensures that it is not displayed in the tasks list.

 When a task has been read, an icon looking like an open envelope is displayed. You can also view who and when the task was read in the "Task reading history" tab. Important tasks are marked with an exclamation mark.

 Registrants can also search for older tasks by selecting "Tasks" under "I am looking for" field. See screenshot

A page with multiple search criteria is displayed and filling in these fields will enable you to narrow down the results of your search.

Message Tab

All communication between ECHA and the registrant (i.e. account holder) is done through an internal messaging system in REACH-IT. Internal messages are different from emails. They are generated either automatically by the REACH-IT system or when ECHA needs to communicate with the REACH-IT account holders concerning ECHA decisions, relevant information or feedback. These messages are delivered to the user's message box inside REACH-IT.

When ECHA sends a message to a company in REACH-IT, the unread message is displayed on REACH-IT home page as follows:

Clicking on the tab will display the unread message and clicking on the subject line will open the message. You can choose to Archive the message after reading it or you can choose to leave it as it is.

When a message has been read, an icon looking like an open envelope is displayed. You can also view who and when the message was read in the "Message reading history" tab. Important messages are marked with an exclamation mark.

Registrants can also search for older messages by selecting "Messages" under "I am looking for" field. See screenshot

A page with multiple search criteria is displayed and filling in these fields will enable you to narrow down the results of your search.

IMPORTANT: According to the Terms and Conditions of use and service of REACH-IT, messages can trigger deadlines immediately upon notification in REACH-IT. We therefore advise log in to REACH-IT regularly and to open messages immediately.

 

How do I communicate that I ceased manufacture/import ?

You can inform ECHA that the manufacture/import of a substance in your company has ceased using the functionality in REACH-IT. Menu >> Search >> Reference numbers >> click on the number >> Cease manufacture or import (button located on the top of the page).

You can cease manufacture due to the following scenarios:

  • You ceased manufacture/import due to commercial reasons according to Article 50(2) of the REACH Regulation. The registered volume in your registration is updated to zero and the status of your registration is changed to "inactive". If you restart manufacture/import of the substance, you should inform ECHA via the 'Restart manufacture or import' button available on the  reference number page in REACH-IT.
  • You ceased manufacture following a draft decision according to Article 50(3) of the REACH Regulation. The status of your registration will be changed to "Revoked". A new registration must be submitted if you wish to restart manufacturing/importing your substance.
How can I find and communicate with other members or the lead registrant in a SIEF?

Pre-registration

If you submitted a (late) pre-registration (process ended on 31 May 2017), you can find any potential registrants as part of the same pre-SIEF in REACH-IT. Pre-SIEF members should start an active communication within their respective pre-SIEF and take the necessary steps to evolve from pre-SIEF to SIEFs.

To start the communication process within your pre-SIEF(s):

  • Access your REACH-IT account.
  • Select Menu >> Search >> Pre-registrations and pre-SIEFs and select your pre-SIEF.
  • A list of the pre-SIEF members and their contact details is displayed at the bottom.

The first point of contact is the SIEF Formation Facilitator (SFF) (status marked as Facilitator). If no potential registrant volunteered as SFF, any member from the pre-SIEF should actively contribute to form the SIEF.

Inquiry

Currently the only option to get in contact with the co-registrants is via an inquiry, following which ECHA will provide you with the contact details of the lead registrant or early registrants. Once your inquiry has been assessed, a decision will be sent to your REACH-IT message box. The co-registrants page in REACH-IT will give you access to the members of the same SIEF, and the contact details of the lead registrant, if available.

Further information can be found at http://echa.europa.eu/support/dossier-submission-tools/reach-it/inquiry.

What is the next step after a business rule failure?

A dossier is accepted for processing once all the relevant business rules (BR) are satisfied.

When a dossier fails business rules, detailed information is sent through REACH-IT explaining the reason for the failure. A new submission is required depending on whether the submission is an initial or an update (spontaneous or requested).

What is the timeline for processing a registration?
  • If your company holds a pre-registration the timeline depends on the date of submission.

    If a registration dossier is submitted earlier than the two months preceding the May 31st 2018 deadline (before April 1st 2018, 00:00 Helsinki time UTC/GMT +2), the Agency will undertake the completeness check within 3 weeks of the submission date.

    If a registration dossier is submitted in the course of the 2 months preceding the May 31st 2018 registration deadline (after April 1st 00:00 Helsinki time UTC/GMT +2), the answer will be provided within 3 months of the May 31st deadline (before September 1st 2018).

    If a registration dossier is submitted after the May 31st deadline, it will be processed within 3 weeks of the submission date.
  • If your company does not hold a pre-registration and therefore had to submit an inquiry, the registration dossier will be processed in at most 3 weeks. The same holds true for any kind of spontaneous update. 

Q&A 61 gives more detailed information regarding the interruption of the manufacture or import of a substance during the technical completeness check (TCC).

Reference: REACH Regulation (EC) No 1907/2006 Article 20(2)

Categories Display